Sales invoice is the transaction receipt to the customer on their purchased goods/services. In other words, the request for payment from seller to buyer. It is usually sent by the supplier along or after the goods/service delivery. The information in the sales invoice includes the purchased items, quantities, discounts, the total amount owed, and acceptable time between sale and payment. The reporting functionality allows you to keep track of payments, overdue accounts, sales team performance and more.
There is no standard form for sales invoice. The companies can customize their sales invoice based on their needs. Nowadays, sales invoice are made in digital form. It is no longer necessary to print in the paper and makes the sales invoice paperless. The digital invoice allows you to create invoices faster, which you can print, email, or directly fax to customers. This electronic invoice has been admitted as the legal transaction receipt as well as a tax invoice.
The purposes :
- To inform the purchased goods/service by customers
- To inform the billing amount and payment term that must be paid by customers
- Customer may request good return in case of the purchased goods are not as ordered
- As legal reference in case of the purchased goods/service to be sold to another party
- As legal reference to entering transaction into financial record
- As legal referrals for tax invoices
Accounting software implementation allows the user to have an integrated system. Means the sales department will be automatically print and send the invoice. The accounting software has provided the standard form of an invoice, but users may customize it as needed. Like Zahir Accounting, the sales invoice may be printed at the same time during the transaction record or printed later. Zahir Accounting enables users to print the invoice and export it into another form, such as PDF or JPG.
